The Aerospace Medical Association is committed to protecting the privacy of its members and customers. The AsMA maintains safeguards to store and secure information it has about members and customers. The safeguards may be physical, electronic or procedural. This document describes how the AsMA collects data from its Web sites and how the AsMA uses this information.
What information does the AsMA collect?
It is the AsMA's general policy to collect only personal information that the member or visitor knowingly chooses to provide. The following information is collected from all visitors to AsMA Web sites and is recorded in a log file:
Time and date of the visit
The Internet address of the computer
The browser and operating system used
The page that is viewed
The previous page that was visited
From general users:
The AsMA does not collect any personal identifying information from users who are browsing the public areas of AsMA Web sites other than those data items mentioned above. Users to the public areas of AsMA Web sites browse anonymously. The AsMA does not review the use of publicly accessible AsMA Web sites by individual users unless this information will assist AsMA staff in troubleshooting individual problems. The AsMA will also review this information if a user's account is associated with
Attempts to violate security of AsMA computer networks
Activity that degrades the performance of the AsMA web site
Activity that might be related to copyright violations
From AsMA members, meeting registrants, purchasers of products from the AsMA catalog and other customers:
If a member has logged into a password-protected area of the AsMA Web site, the user's name and member ID number are recorded. In the course of using AsMA Web site the member may be asked to provide personal information in order to purchase a product, participate in AsMA activities, or otherwise interact with the AsMA. In addition, the member may be asked to update their member contact information.
Important note for AsMA members : The AsMA maintains a membership database independent of its Web operations. The information from this database is drawn from membership applications, dues payment forms, subscriptions, product orders, and other correspondence between the AsMA and its members.
If a non-member registers for a meeting or purchases a product from the AsMA's Web site the user's name, address and other personal identifying information are recorded. In some instances, demographic information is collected and recorded.
Credit Card information : The AsMA does not disclose credit card account information or activity provided by its customers. When members and customers choose to pay using their credit cards, the AsMA submits this information encrypted to obtain payment from the appropriate clearing house. If credit card numbers are stored in AsMA databases, they are encrypted.
How does the AsMA use data collected?
The AsMA uses the data it collects from its Web sites to better serve members and visitors to the AsMA Web sites. The AsMA uses information submitted on the AsMA Web sites by members and other customers in the following ways:
AsMA services and products : The AsMA uses data collected to improve its Web content, to respond to visitor needs and preferences and to develop new products and services.
Disclosure to third parties : The AsMA makes member contact information available in its online Membership Directory only to other members of the AsMA who have verified their membership status before entering the online membership directory. The AsMA shares membership, demographic, and contact information with AsMA constituent organizations.
On occasion, the AsMA may also provide limited data to third parties that offer products or services deemed of interest to the clinical or socioeconomic practice of medicine. These limited data include names and addresses, but do not include phone numbers, fax numbers or e-mail addresses.
Disclosure required by law or emergency circumstances: The AsMA may release personal information to third parties in order to comply with valid legal requirements such as a law, regulation, search warrant, subpoena or court order. In the event that the AsMA is legally required to disclose your personal information to a third party, the AsMA will notify you unless doing so would violate the law or court order.
The AsMA has agreements with other organizations that offer products and services through the AsMA Web sites or affiliate agreements. When the user interacts with these organizations, different rules and privacy policies may apply. The AsMA does not control the collection or use of information provided under these circumstances.
Cookies are a technology used by the AsMA to identify a user as the user moves through the AsMA Web site. The user's browser allows the AsMA to place some information on the user's hard drive that identifies the computer utilized. Two types of cookies are commonly used. A session cookie is a temporary file stored in memory on the user's computer drive whenever a Web site is accessed and is terminated by closing the browser. A persistent cookie is a file stored on the user's hard drive that may be deleted manually by the user or expired by the Web server.
The AsMA may use session cookies on some public areas of its Web site in order to provide greater functionality. The AsMA may use persistent cookies in the password-protected areas of AsMA Web site. These persistent cookies may be used to personalize a member's visit, to offer greater functionality, and to track visitor practices. The information generated from these cookies is used to help determine which services are most important and guide editorial decisions.
The user who may not desire the functionality offered by the cookie has the option to disable the cookie either by indicating when asked that they do not wish to have the cookie created or by disabling the cookie function in their browser. A member must have cookies enabled in order to access the member sections of the AsMA Web sites.
For privacy questions or concerns about the AsMA Web site, please contact email@example.com.
Modified with permission from the American Academy of Family Physicians. All rights reserved.