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AsMA 91st Annual Scientific Meeting Postponed & Moving to Denver, Colorado

Reno Meeting Moving to Denver in 2021


The 91st Annual Scientific Meeting of the Aerospace Medical Association scheduled for May 23 - 27, 2021 is postponed to August 29 - September 2, 2021. The meeting is also moving from the Peppermill Resort Hotel, Reno, Nevada to the Sheraton Denver Downtown Hotel, Denver, Colorado.


A decision to postpone the May 2021 meeting was made in an effort to allow a larger number of people to receive the COVID-19 vaccinations. We believe that as more people are immunized against the COVID-19 virus, current restrictions on travel and large group gatherings will be relaxed. An in-person AsMA meeting later in 2021 would be much more successful with larger attendance numbers and more attendee interaction.

In an effort to postpone the May 2021 meeting, we approached the Peppermill Resort and asked for dates in late summer or early autumn. Unfortunately, they could not offer us suitable dates later in the year. Further discussion with our meeting planners at AIM Meetings & Events resulted in an idea to contact the meeting hotels for our 2022 (Denver) and 2023 (New Orleans) meetings. The Sheraton New Orleans could not offer us suitable late summer/early autumn dates. However, the Sheraton Denver Downtown Hotel offered us late summer dates of August 29 - September 2, 2021! We placed a hold on these dates and discussed the possibility of slipping the 2021 Reno meeting to dates in 2022. The Peppermill Resort in Reno was agreeable with this offer and they proposed the May 22 - 26, 2022 dates. 

The proposal to postpone the May AsMA meeting to late August and to swap the 2021/2022 meeting venues was presented to the AsMA Executive Committee during an emergency Zoom meeting. After thoughtful discussion, the AsMA Executive Committee approved the following:

 

  • 91st Annual Scientific Meeting - August 29 - September 2, 2021 - Sheraton Denver Downtown Hotel, Denver, Colorado
  • 92nd Annual Scientific Meeting - May 22 - 26, 2022 - Peppermill Resort Hotel, Reno, Nevada
  • 96th Annual Scientific Meeting - May 17 - 21, 2026 - Sheraton Denver Downtown Hotel, Denver, Colorado

Addenda to the two hotel contracts have been reviewed and signed and we are now preparing to meet in Denver, Colorado for our 91st Annual Scientific Meeting.

The Annual Scientific Meeting print program with all accepted abstracts and other Annual Scientific Meeting information will be published in the June 2021 journal issue. This allows time to build schedules and assign session rooms based upon the Denver hotel. Please be sure to bring the June program issue with you to Denver.

The 2020 and 2021 AsMA Annual Awards, normally presented during Honors Night Ceremonies at the Annual Scientific Meeting, will now be presented during the meeting in Denver, Colorado, in 2021.

Constituent Organizations within AsMA should decide whether to conduct their annual business meeting virtually in 2021 or postpone their business meeting until the Denver meeting in late August.

The Aerospace Medical Association thanks you for your patience as we worked through this in a very deliberate fashion. We wanted to make an informed decision on this important matter. We will be in contact with sponsors, exhibitors, and participants who had previously registered for this year’s annual meeting. In the meantime, we hope you all remain healthy and safe!

Meeting Registration


We are currently holding 400+ registrations for the 2021 meeting. We hope those with paid registrations will be able to join us for the August 2021 in Denver, Colorado. Your meeting registration and all related meeting fees will remain active in our system and will be applied to the 2021 (Denver) meeting. If you decide you cannot attend the 2021 meeting in Denver, Colorado, you should contact Sheryl Kildall at (703) 739-2240 x107 - 9:00 AM - 4:00 PM EDT and request a refund. You can also contact Sheryl Kildall via e-mail at skildall@asma.org. Our staff will provide a full refund to your credit card.

As a 501(c)(3) tax exempt organization, AsMA can also accept donations from those who cannot attend the October meeting. Should you decide to donate all or part of your registration fees, please contact our staff.

Peppermill Resort Hotel Room Reservations


If you already have a room reservation at the Peppermill Resort Hotel, that reservation will be canceled automatically for you. The cancelation process will be accomplished by the hotel. You should receive an e-mail from the Peppermill Resort Hotel when your room reservation has been canceled. If you wish to confirm cancelation of your Peppermill Resort Hotel room reservation, please call the hotel at (800) 648-6992

The AsMA leadership thanks you for your understanding and patience during these unusual times. We look forward to an excellent scientific meeting in August 2021 in Denver, Colorado. We hope many of you will join us for the 91st Annual Scientific Meeting of the Aerospace Medical Association now scheduled for August 29 - September 2, 2021 at the Sheraton Denver Downtown Hotel in Denver, Colorado!

 

Frequently Asked Questions (FAQs)

Will my current meeting registration be retained and used for the 2021 meeting in Denver, Colorado?

Yes. All current meeting registrations and related meeting fees will be retained in our system and applied to the 2021 Annual Scientific Meeting unless you call the AsMA Staff and request cancellation of your current meeting registration and related meeting fees.

Will AsMA refund registration fees for the 2021 Annual Scientific Meeting?

Yes. AsMA will issue penalty-free refunds for all conference registration-related fees, including registration and optional add-ons such as pre- and post-conference workshops, guest tickets, and social events. Payments processed via credit card will be refunded automatically to those accounts. Call (703) 739-2240 x107 (Sheryl Kildall) or send an e-mail to skildall@asma.org to request the refund. Please inform Sheryl during the call if you wish to donate all or part of the registration fees to AsMA to assist with operational costs in 2021.

What about my hotel reservation?

All room reservations at the Peppermill Resort Hotel made through the Aerospace Medical Association website will be canceled by the hotel without penalty. This will be done automatically. You may also call the hotel and cancel your current room reservation by calling (800) 648-6992.

What about air travel?

Please check with your air carrier for flight cancelation policies. Currently, many major airlines are waiving flight change or cancellation fees for flights. Recommend you contact your airline soon to cancel or reschedule your air travel.