Cons_Bylaws

The BY-LAWS OF THE AEROSPACE HUMAN FACTORS ASSOCIATION A CONSTITUENT ASSOCIATION OF THE AEROSPACE MEDICAL ASSOCIATION CONSTITUTION AND BY LAWS *CONSTITUTION* ARTICLE I NAME
The name of this organization shall be the Aerospace Human Factors Association (herein after referred to as the Association).
ARTICLE II PURPOSE
As a constituent organization of the AsMA, the Aerospace Human Factors Association shall have similar objectives and purposes to those of the Aerospace Medical Association as outlined in Article II of the AsMA Constitution; have the objective of furthering the purposes of the AsMA through local meetings, acquaintanceship, and discussion by the members, embraced within the group, of matters relating to aviation, space, or undersea medicine, or their allied sciences; increasing the value of the AsMA to its members, and helping maintain and increase its membership. The purpose of this association shall be: (a) to stimulate a multidisciplinary approach involving behavioral, biomedical, psychosocial and engineering considerations in the concept, design, development, test and evaluation, operation, and maintenance of aerospace systems; (b) to support the application of human performance knowledge to every phase of systems development and deployment; (c) to promote research in the areas of workload, safety, productivity, reliability, human/machine interface, and maintainability factors that affect human performance outcomes within systems; (d) to develop close relations and facilitate the interchange of information with other societies, associations, and technical groups and committees that have similar interests. Aerospace Human Factors encompasses not only human engineering, but also life support, personnel selection and training, training equipment, and performance measurement and evaluation. The goal of Aerospace Human Factors Association is to produce better aerospace systems performance.
ARTICLE III MEMBERSHIP
There shall be the following categories of membership as defined by the By-Laws: (1) Fellow, (2) Member, and (3) Student Affiliates.
ARTICLE IV OFFICERS
The officers of the Association shall be President, Immediate Past President, President-Elect, Secretary/Treasurer, Representative to the AsMA Executive Council, Representative to the AsMA Nominating Committee, and three Members-at-Large of the Association Executive Committee.
ARTICLE V MEETINGS
The Association shall hold at least one annual business meeting each year.
ARTICLE VI ASSOCIATION EXECUTIVE COMMITTEE
There shall be an Association Executive Committee as defined in the By-Laws. The Association Executive Committee shall hereinafter be referred to as the Executive Committee.
ARTICLE VII FUNDS
Association funds shall consist of annual dues, assessments, contributions, bequests, fees, and income derived from any source. Accounting and financial reporting shall be provided for by the By-Laws.
ARTICLE VIiI COMMITTEES
The committees of the Association shall consist of such standing committees or special committees as may be provided for by the By-Laws.
ARTICLE IX PARLIAMENTARY AUTHORITY
Robert's Rules of Order, revised, shall cover the procedures at all meetings unless otherwise provided by the By-Laws.
ARTICLE X DURATION
The Association shall have perpetual existence.
ARTICLE XI AMENDMENTS
The Constitution of the Association may be amended at the Annual Business Meeting by vote of two-thirds of the accredited voting members present at such meeting or by a majority vote of the membership of the Association voting by mail ballot, as provided in the By-Laws, providing such amendments to the Constitution have been (a) presented and read at the preceding annual business meeting, or (b) circulated to the membership at least two months prior to the final vote on the proposed amendments. Circulation may be carried out either by publication in the official journal of the Aerospace Medical Association (hereinafter referred to as the AsMA) or the Association newsletter, or by mailing to the last known address of the membership.
*BY-LAWS* ARTICLE I MEMBERS
Section 1. There shall be three classes of members: Fellows, Members, and Student Affiliates. A fellow of the Association shall be a person who (a) is a member of the AsMA; (b) has been selected by the Association’s Fellows Group for unusual and outstanding contribution or performance in the field of Aerospace Human Factors, and (c) has had five years of work related to Aerospace Human Factors. Fellows shall be nominated and elected in accordance with the rules determined by the Fellows Group. Fellows who are elected shall be recognized at the Annual Business Meeting of the Aerospace Human Factors Association. A member of the Association shall be a person (a) who is a Member of AsMA; (b) whose field of study, research, work, or interest is within the area of Aerospace Human Factors, and (c) who is elected by a majority vote of the Executive Committee. A student affiliate of the Association shall be a person (a) who is a student member of AsMA, (b) whose field of study or interest is within the area of Aerospace Human Factors, and (c) who is elected by a majority vote of the Executive Committee. Section 2. Changes in annual dues and assessments of any special dues shall be approved by the Association Executive Committee. Section 3. The membership dues of Fellows and Members shall be assessed annually by the Secretary/Treasurer of the Association. The fiscal year of the Association will coincide with the calendar year. Section 4. On all matters calling for action by the membership of the Association, each Fellow and Member shall have one vote, and no proxy votes shall be allowed. Voting may take place either at a regularly scheduled meeting as provided in Article III, Section 1 and 2, or by mail ballot.
ARTICLE II OFFICERS
Section 1. The officers of the Association shall be President, Immediate Past President, President-Elect, Secretary/Treasurer, Representative to the AsMA Executive Council, Representative to the AsMA Nominating Committee, and three Members-at-Large of the Executive Committee. Only Fellows and Members of the Association shall be eligible for nomination as Officers of the Association. Section 2. The term of the President-Elect shall be one year, followed by one year as President and one year as Immediate Past President. The term of the Representative for the AsMA Executive Council shall be for three years. The term for the Representative to the AsMA Nominating Committee shall be for three years. The Secretary/Treasurer shall serve for a term of three years. Each Member-at-Large shall serve for a term of three years; their terms shall be staggered. Section 3. No member or fellow may serve concurrently in two elected or appointed offices of the Association. If an officer is elected to another office in the Association, he/she must resign from the first office before assuming the duties of the second. Section 4. It shall be the duty of the President to preside at all meetings of the Association; to act as Chair of the Association Executive Committee; to exercise supervision over the affairs of the Association with the approval of the Executive Committee; and to perform such other duties as are incidental to the office or as may properly be required by vote of the Association Executive Committee. In the absence or incapacity of the President, the duties of President shall be assumed by the President-Elect. Section 5. It shall be the duty of the Secretary/Treasurer to keep the records of all meetings of the Association; issue calls and notices of meetings; serve as a member of the Association Executive Committee; to have custody of all funds and property of the Association; collect any special dues or assessments that may be voted in accordance with Article I, Sections 2 and 3 of these By-Laws; and make disbursements as authorized the Association Executive Committee. Section 6. It shall be the duty of the Association Representative to AsMA Executive Council to perform the duties and accept the responsibilities specified in Article IV of the By-Laws of AsMA. The Representative shall also serve as an Association Executive Committee member. Section 7. It shall be the duty of the Association Representative to the AsMA Nominating Committee to perform the duties and accept the responsibilities specified in Article VIII of the By-Laws of AsMA. The Representative shall also serve as an Association Executive Committee member. Section 8. It shall be the duties of the Members-at-Large to serve as members of the Nominations and Elections Committee, as provided in Article V, Section 4; and serve as members of the Association Executive Committee. They may also be designated to provide assistance to the Program Committee, the Membership Committee, or the Association Representative, or be given special assignments, at the discretion of the President. Section 9. In the case of death, incapacity, or resignation of any of these Officers, the Association Executive Committee shall, by majority vote, elect a successor to serve until the next annual business meeting. The office shall then be filled by an officer nominated and elected during the next regularly scheduled Association elections. When, in the judgment of the Executive Committee, an elected officer of the Association has failed to perform his or her duties, the Association Executive Committee may remove that officer from office if two-thirds of the members of the Association Executive Committee vote for removal. If an officer is removed from an Association office, the Association Executive Committee shall, by majority vote, elect a successor to serve until the next annual business meeting. The office shall then be filled by an officer nominated and elected during the next regularly scheduled Association elections. Section 10. The officers of the Association shall be elected according to a preferential voting system, by the Fellows and Members of the Association voting by mail ballot as provided in Article I, Section 4, of these By-Laws, except that the Secretary/Treasurer of the Association and the Representative to the AsMA Nominating Committee shall be elected by a majority vote of the Executive Committee. The Chair, Nominations and Elections Committee shall send a nomination ballot each year to all Fellows and Members of the Association at a time designated by the Executive Committee of the Association. This ballot shall provide two places for the office of President-Elect, and the office of Member-at-Large of the Association Executive Committee. In the third year of the Association Representative's term, nominations will be solicited for that office and three places will be placed on the nomination ballot. Section 11. The nomination ballots, when returned by the membership to the Chair of the Nominations and Elections Committee will be counted by the Nominations and Elections Committee. After counting the votes, the Committee shall also nominate one additional person willing to serve, for each of the offices to be filled. The Chair, Nominations and Elections Committee shall transmit these nominations, to the Fellows and Members of the Association for majority vote with a deadline that has been specified by the Association Executive Committee. Section 12. The election ballot for President-Elect of the Association shall contain the names of the two nominees standing highest on the nomination ballot from the Fellows and Members, and willing to serve. It shall also contain the name of the person nominated by the Nomination and Elections Committee who is willing to serve. Section 13. The election ballot for Association Representative to the AsMA Executive Council shall contain the name of the Member-at-Large of the Executive Committee who will complete the term of that office in the year of election. It shall also contain the name of the nominee standing highest, and willing to serve, on the nomination ballot for Representative to the AsMA Executive Council, and the name of the person nominated by the Nominations and Elections Committee who is willing to serve. Section 14. The election ballot for Member-at-Large of the Association Executive Committee shall contain the names of the two nominees standing highest, and who are willing to serve, on the nomination ballot for this office. The election ballot shall also contain the name of the person nominated by the Nominations and Elections Committee, and willing to serve. Section 15. Officers shall assume office on the first day following the close of the Association annual business meeting after their election, and shall hold office until their successors are elected and accept office in their stead.
ARTICLE III MEETINGS
Section 1. There shall be at least one annual business meeting of the Association each year as provided for in the Constitution. There may be additional meetings of the Association if the membership so decides at any annual business meeting. Section 2. A quorum at the annual business meeting shall consist of not less than 5 percent of the total Fellows and Members of the Association.
ARTICLE IV ASSOCIATION EXECUTIVE COMMITTEE
Section 1. There shall be an Association Executive Committee consisting of all Officers of the Association; these shall include the President, the Immediate Past President, the President-Elect, the Secretary/Treasurer, the Association Representative to AsMA Executive Council, the Representative to the AsMA Nominating Committee, and the three Members-at-Large of the Association. Section 2. The Executive Committee shall have general supervision of the affairs of the Association. All actions of the Association Executive Committee which are of a continuing or policy nature are subject to approval, by majority vote, of the membership present and voting at an annual business meeting, or by mail ballot, as provided in Article I, Sections 4 and 5, of these By-Laws. Section 3. The President of the Association shall be Chair of the Association Executive Committee, and the Secretary/Treasurer shall be Secretary/Treasurer of the Association Executive Committee. Section 4. The President, in consultation with members of the Association Executive Committee, shall appoint such chairpersons and members of committees as are provided for in Article V of these By-Laws.
ARTICLE V COMMITTEES
Section 1. The committees of the Association shall consist of such standing committees as may be provided by these By-Laws, and such special committees as may be established by majority vote of the Association Executive Committee. Unless otherwise provided for, committees shall serve for the term of the President. Section 2. The Membership Committee shall be a standing committee consisting of up to three persons who shall be nominated by the President, one of which will act as Chair of the Committee. The Committee shall receive applications for membership, examine the credentials submitted, and make recommendations accompanied by the data regarding the applicants to the Association Executive Committee in accordance with the requirements set forth in Article I, Section 1, of these By-Laws. Section 3. The Program Committee shall be a standing committee consisting of up to three persons nominated by the President, one of which will act as Chair of this Committee. It shall be the duty of this Committee to recommend panels, symposia and other programs in cooperation with the AsMA Program Committee for the annual AsMA meeting and for any other meetings in which the Association participates. Section 4. The Publicity Committee shall be a standing committee of the Association. The President shall nominate and the Executive Committee shall confirm an Editor for the Association’s Newsletter, who will act as Chair of this Committee. Up to two other members may be appointed by the President. It shall be the duty of this Committee to publish a newsletter describing Association events and activities of interest to the membership. At the request of the Executive Committee, the Editor shall prepare and distribute a directory of the membership of the Association. Section 5. The Nominations and Elections Committee shall be a standing committee consisting of the President-Elect as Chair of this committee and the three Members-at-Large of the Association Executive Committee. It shall be the duty of this Committee to carry out the provisions of Article II, Sections 9 through 13.
ARTICLE VI PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these By-Laws or with any special rules of order which the Association may adopt.
ARTICLE VII AMENDMENT OF BY-LAWS
The Association, by vote of two-thirds of the membership present and voting at any annual business meeting, or by a majority vote of the membership of the Association voting by mail ballot, as provided in Article I, Sections 4 and 5, of these By-Laws, may adopt such amendments to these By-Laws as have been (a) presented and read at the preceding annual business meeting, or (b) circulated to the membership at least two months prior to the final vote on the proposed amendments. Circulation may be carried out either by publication in the official journal of the AsMA or the Association newsletter, or by mailing to the last known address of the membership.
	Return to Top of Page	Return to AsHFA Home